To make a great impression on your new colleagues, here’s an Intern Introduction Email Sample that you can use to introduce yourself when you start your internship. It includes everything you need to say, from expressing your excitement about the opportunity to asking for guidance and support. Plus, we’ve provided examples for each section so you can easily edit them to fit your own needs.
Best Structure for Intern Introduction Email Sample
Starting an internship is both exciting and nerve-wracking. You’re about to enter a new environment with new people and new challenges. It’s important to make a good impression from the start, and one of the best ways to do that is by sending a well-written introduction email.
Here’s a sample intern introduction email that you can use as a guide:
Subject: Intern Introduction – [Your Name]
Body:
- Opening: Start with a friendly greeting and introduce yourself. Keep it casual and professional. For example: “Hello everyone, my name is [Your Name] and I’m excited to be joining the [Company Name] team as an intern.”
- Background: Briefly mention your educational background and any relevant skills or experiences that you have. This could include coursework, projects, or previous internships. For example: “I’m currently a student at [University Name] majoring in [Major]. I’ve taken courses in [Relevant Coursework] and have experience with [Relevant Skills].”
- Role and Expectations: Briefly outline the role you’ll be playing during your internship and what you hope to learn. For example: “I’m looking forward to working on [Specific Projects] and learning more about [Specific Areas of Interest]. I’m eager to contribute to the team and gain valuable experience in this field.”
- Availability: Mention your availability for meetings, calls, and other work-related activities. For example: “My availability is flexible and I’m happy to accommodate your schedule. I’m available for meetings and calls during [Specific Times] and can also be reached via email or phone.”
- Enthusiasm: Express your enthusiasm for the internship and your commitment to making a positive contribution. For example: “I’m incredibly excited to be a part of [Company Name] and I’m eager to learn and grow professionally. I’m confident that my skills and experiences will be valuable to the team and I’m dedicated to making a meaningful contribution.”
- Closing: Thank the recipient for their time and consideration. You can also mention that you look forward to meeting them in person. For example: “Thank you for taking the time to read my introduction. I’m excited to start my internship and I look forward to meeting you all in person. Please let me know if you have any questions or if there’s anything I can do to prepare for my first day.”
Remember: The key to a successful intern introduction email is to be clear, concise, and professional. Keep it short and to the point, and make sure to proofread carefully before sending it off.
7 Sample Intern Introduction Email Samples for Different Reasons
Sample 1: Welcoming a New Intern
Subject: Welcome to the Team, [Intern’s name]
Dear [Intern’s name],
On behalf of the entire team, I would like to extend a warm welcome to you as you embark on your internship with us. We are thrilled to have you join us and look forward to all that you will bring to the team.
During your internship, you will have the opportunity to work on a variety of projects and gain valuable experience in [industry]. You will be assigned a mentor who will provide you with guidance and support throughout your time with us.
We believe that you have the potential to make a significant contribution to our team, and we are excited to see what you will accomplish during your internship. We are committed to providing you with the resources and support you need to succeed.
Once again, welcome to the team! We look forward to working with you.
Sincerely,
[Your name]
Sample 2: Introducing an Intern to the Team
Subject: Introducing [Intern’s name], Our New Intern
Dear team,
I am pleased to introduce you to [Intern’s name], who will be joining us as an intern in the [department] department for the next [length of internship].
[Intern’s name] is a [student’s year or program] at [university name] who is majoring in [major]. They have a strong interest in [industry] and are eager to learn more about the field.
During their internship, [intern’s name] will be working on a variety of projects, including [list of projects]. They will also be shadowing various team members to gain a better understanding of the different roles and responsibilities within the department.
Please join me in welcoming [intern’s name] to the team. I am confident that they will be a valuable asset to our department.
Sincerely,
[Your name]
Sample 3: Introducing an Intern to a Client
Subject: Introducing [Intern’s name], Our New Intern
Dear [client name],
I hope this email finds you well.
I am writing to introduce you to [intern’s name], who will be joining our team as an intern in the [department] department for the next [length of internship].
[Intern’s name] is a [student’s year or program] at [university name] who is majoring in [major]. They have a strong interest in [industry] and are eager to learn more about the field.
During their internship, [intern’s name] will be working on several client-facing projects, including [list of projects]. They will also be shadowing various team members to gain a better understanding of the different roles and responsibilities within the department.
I am confident that [intern’s name] will be a valuable asset to our team and will be able to provide you with the high level of service that you have come to expect from us.
Please do not hesitate to contact me if you have any questions.
Sincerely,
[Your name]
Related Tips for Intern Introduction Email Sample
An intern introduction email is your chance to make a good first impression and demonstrate your professionalism. Following are some tips to help you write a great introduction email:
- Subject Line: Keep it straightforward and professional. Something like “Introduction of Intern [Your Name]” or “Intern Introduction: [Your Name]” would be appropriate.
- Greeting: Address the recipient with a formal greeting, preferably by their name if you know it. If you don’t know the recipient’s name, use a generic greeting such as “Dear Hiring Manager” or “Dear [Company Name] Team.”
- Introduction: Introduce yourself and explain that you are a new intern. State your name, your academic background, and your major. If you have any relevant experience or skills, mention them briefly.
- Enthusiasm and Professionalism: Express your enthusiasm for the internship and your commitment to making a positive contribution to the company. Show your professionalism by using proper grammar and punctuation.
- Availability: If you have specific availability or scheduling preferences, mention them in the email. This will help the company determine how best to integrate you into their workflow.
- Attach Your Resume: Attach your resume to the email so that the company can learn more about your qualifications and experience.
- Thank You: End the email with a thank-you note, expressing your gratitude for the opportunity to intern with the company.
- Proofread: Before sending the email, proofread it carefully for any errors in grammar, spelling, or punctuation. A well-written email reflects positively on you and your professionalism.
Sample Intern Introduction Email
Subject: Intern Introduction: John Smith
Dear [Recipient’s Name],
I hope this email finds you well.
My name is John Smith, and I am writing to introduce myself as a new intern at [Company Name]. I am currently a junior at [University Name], majoring in [Major].
I am passionate about [Industry] and have been eager to gain hands-on experience in the field. I am confident that my skills and knowledge will be a valuable asset to your team.
I am available to work [Days of the Week] from [Start Time] to [End Time]. I am also open to flexible scheduling if needed.
I have attached my resume for your reference. Please let me know if there is any additional information you would like me to provide.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
John Smith
FAQs: Intern Introduction Email Sample
What should I include in my intern introduction email subject line?
Keep it brief and informative, such as “Introducing Myself: New Intern at [Company Name].”
How should I start my intern introduction email?
Begin with a friendly greeting, your name, and your role as an intern. Express excitement about joining the team.
What information should I provide about myself?
Include your educational background, relevant skills, and any previous internship or work experience.
How can I express my enthusiasm and eagerness to learn?
Convey your passion for the industry, your eagerness to contribute, and your willingness to learn and grow.
Should I mention any specific projects or tasks I’m interested in?
Yes, if you have specific areas of interest or expertise, mention them to show your enthusiasm and alignment with the company’s goals.
How should I close my intern introduction email?
Express your gratitude for the opportunity, reiterate your excitement, and thank the recipient for their time.
Is it appropriate to include a call to action?
Yes, you can politely request a meeting or further communication to discuss your role and contributions.
And there you have it!
Well, that’s all for today’s email template. Thanks for sticking with me, you’re a real trooper. If you have any questions, don’t hesitate to drop me a line. I’m always happy to help. And if you’re looking for more email templates, be sure to visit again soon. I’ve got plenty more where that came from. Until next time, keep on emailing!